Business Services Senior Professional


Job title: Business Services Senior Professional

$48137 – 72205 per year

Company: University of Colorado Denver

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Job description: University of Colorado | CU Anschutz Medical Campus

School of Medicine | Department of Surgery | Endocrine Surgery / Surgical Oncology

Business Services Senior Professional

Position #788600 – Requisition #22696

  • Applications are accepted electronically ONLY at *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz:

Denver:

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

  • Anschutz Campus – Exemptions are allowed for medical or religious reasons.
  • Denver Campus – Exemptions are allowed for medical, religious, or personal reasons.
  • Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Surgery has an opening for a full-time University Staff (unclassified) Business Services Senior Professional position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

NATURE OF WORK

The Business Services Professional (1.0 FTE) carries out duties related to business office and operations needs of the Division of GI, Trauma and Endocrine Surgery (GITES) and Surgical Oncology. The Business Services Senior Professional conducts business office functions including procurement and reporting, fiscal approval responsibilities for purchasing agents, financial management of auxiliary and operating accounts, orientation and credentialing of all providers. This position also coordinates and carries out duties related to moves and relocations, space, equipment, inventory and general operations.

SUPERVISION RECEIVED

The Business Services Senior Professional Reports to the Business Services Program Director of the Division of GI, Trauma and Endocrine Surgery.

DUTIES AND RESPONSIBILITIES

Specific duties and responsibilities of Business Services Senior Professional may include, but are not limited to, the following:

Human Resources

  • Manage payroll functions and transactions for all faculty, fellows, students and staff including new employee hires, terminations and transfer
  • Data entry for time collection of bi-weekly employees, as well as vacation and sick usage data entry on a monthly basis
  • Manage CU Careers related to job postings, dispositioning of candidates, offer amount details and other requests as needed
  • Communicates any issues related to data entries with Business Services Program Director and Finance and Accounting Professional and assists with resolutions, such as over-payments, under-payments and other issues that occur
  • Assists with external job postings and external advertisements as necessary
  • Responsible for onboarding of new faculty which includes, badges, space, technology and equipment needs, and supplies
  • Works closely with HR team and division finance professionals on faculty and staff actions hiring, position management, funding distribution changes, POI entries, Visa extensions and other requests as needed
  • Works with HR and other division administrative staff to coordinate credentialling of new and existing faculty members.
  • Calculate and process Unused Leave Separation Pay Forms
  • Assist with writing letter of offers for faculty and staff
  • Backup entry of Payroll Expense Transfers when necessary to ensure compliance with UPI, and University policies.

Program Coordination

  • Responsible for working with Program Directors, Marketing Directors and additional program staff on marketing materials for program support, development of itineraries and program outlines, and resource accountability for programs
  • Advises on recommendations for quality improvements based on quality measures and goals of individual programs
  • Works collaboratively with the Business Services Program Director in the development and implementation of additional multi-disciplinary program creation and management
  • Makes recommendations for required resources, documents, personnel, and facilities for programs
  • Identifies opportunities for improvement, strategic growth opportunities and notifies leadership in the Division of GI, Trauma and Endocrine Surgery and Division of Surgical Oncology of deficiencies and program requirements to further develop and grow programs
  • Advises and informs divisions of appropriate rules and processes
  • Recommends changes, and initiates activity to improve and streamline internal processes and procedures to provide time savings, cost savings and facilitate effective operations
  • Provide day-to-day administrative program support to the Division of GI, Trauma, Endocrine Surgery and Division of Surgical Oncology and affiliate institutions
  • Act as an effective representative of the Division/Department/University

Procurement and Travel

  • Back up for travel coordination for faculty including hotel, flights and conference registrations as well as processing expense reports
  • Provides expertise and training in purchasing activities, including purchasing responsibilities and adherence to purchasing policy, to faculty and staff
  • Responsible for recruitment travel and program visitors and researchers
  • Provides procurement services and allocation for faculty and researchers in the Division of GI, Trauma and Endocrine Surgery – Reconcile procurement and travel credit cards
  • Primary contact and expert for procurement processes and procedures

Accounting and Finance

  • Responsible for available resources, position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting and program volumes by analyzing productivity ratios and volumes.
  • Create and track spreadsheets, databases, dashboard reports and other analysis tools for tracking and reporting finances – Faculty continuing medical education purchases
  • Calculate and submit faculty call pay and shift pay

Marketing and Social Media

  • Coordinates website updates with faculty, marketing and department/division leadership.
  • Regularly audits website content for out-of-date material and communicates necessary changes with marketing/website staff.
  • In conjunction with faculty and division leadership, manages division social media account content.
  • Create and manage audit for faculty information (Personal info, job info, clinical info, FIMS)

Policy Coordination

  • Administers pertinent State and UPI fiscal policies, rules and procedures.
  • Advises and informs division of appropriate rules and processes.
  • Develop specific training sessions for staff pertinent to new policies, systems, procedures and/or problem areas observed.
  • Recommends changes, and initiates activity to improve and streamline internal processes and procedures to provide time savings, cost savings and facilitate effective operations.

Team Leadership Duties

  • Provide overall supervision to administrative assistants in the Division of GITES and Surgical Oncology by assigning daily tasks, providing support, and answering any questions
  • Assist with new employee training and ongoing training of staff
  • Serve as a link between staff and upper management
  • Delegate tasks and communicate deadlines

Qualifications

Required Qualifications

  • Bachelor’s degree from an accredited college or university
  • 2 years of experience in a professional environment
  • Experience handling day-to-day financial transactions of an organization including payroll, invoicing, billing, reporting, preparing budgets, receiving, and handling A/R and A/P

Preferred Qualifications

  • Experience working in a large complex public institution, higher education, healthcare or health sciences center environment
  • Experience with any variety of additional computer programs relevant to finance, budgeting, patient accounting or other business areas (PeopleSoft, Cognos, CBI, AX or other)
  • Familiarity with various business compliance needs (HIPAA, NIH)
  • Experience with standard accounting policies and procedures
  • Familiarity with University financial reports
  • Knowledge of standard accounting procedures and basic math/computing skills

KNOWLEDGE, SKILLS, AND ABILITIES

  • Intermediate to advanced computer proficiency with Microsoft Office
  • Ability to communicate effectively orally and in written formats
  • Interpersonal skills with ability to provide excellent customer service, while ensuring fiscal compliance and rules adherence
  • Must be able to work independently, and be flexible and be able to maintain positive working relationships

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $48,137 – $72,205

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits:

Total Compensation Calculator:

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at ​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Location: Denver, CO

Job date: Sat, 04 Sep 2021 02:39:31 GMT

Apply for the job now!